Classroom payments, from claim to month-end
In ClassTablet a student submits a claim for a classroom's monthly fee with the transaction ID and, optionally, a receipt photo. The system blocks wrong or duplicate claims up front. Teachers check each claim, and admins see the whole institution's month on the Student Fees page and change statuses in bulk.
Money paid online through SSLCommerz is marked paid on its own and can't be edited by hand, so this part is mostly about money sent to your bKash, Nagad or Rocket. Below: the rules for a claim, uploading a receipt, and admins updating many payments at once.
Features in this area
- Update many students' payments at once
On the Student Fees page an admin sees the whole month, selects students and marks them Paid, Unpaid or Partial at once. Cash takings reconcile fast.
- Classroom fee claims, with bad ones stopped at the door
When a student submits a fee, ClassTablet checks the month is billed, the amount makes sense and it isn't paid yet, so bad claims never reach teachers.
- The payment receipt stays with the payment
Students upload their bKash or Nagad confirmation screenshot with the payment itself. Teachers press 'View Receipt' instead of hunting for it on WhatsApp.
- Stop opening every batch to add the month up
One month of fees across every batch in the institution lands in a single list, and the month selector at the top moves that list back and forward.
- No separate register for who has paid
The batch's student list carries this month's fee state next to each name, including the students who have not paid anything towards it at all yet.
- Stop trying to remember what happened six months ago
A student's fee history for a batch is laid out month by month, with the state of each month and the reason written down wherever one was rejected.
- Stop money going to last year's number
A student paying a fee is shown the payment numbers that really apply to that batch, whether the institution's own or ones the batch set for itself.
- The student never has to pick the right route
Whether a batch takes money through a gateway or into a number by hand is worked out first, and the student is taken to whichever of the two applies.
Frequently asked questions
Can a student join the class before paying?
Yes. Joining a classroom doesn't require payment. Fee bills are raised monthly after enrolment, and the student pays them from there.
How do I record a fee paid in cash?
An admin can set that student's month to 'Paid' or 'Partial' on the Student Fees page. The student then stops getting reminders and overdue notices for it.
Can a student claim the same month twice?
No. While a claim is pending review or approved, no new claim can be submitted for that month. Only unpaid or rejected months can be submitted again.
See how it works for your institution
Book a demo and we will walk through it with examples from your own classes and students.